Managing Attendee Table and Seat Assignments

The Floorplan tool in each Event connects with the Attendee List tool so you can drag-and-drop attendees onto seats to create a seating arrangement for your Floorplan and Event.

Before you can start adding attendees to seats, you must first attach an RSVP Collector from the Attendee List to the Floorplan.

What is an RSVP Collector?
Located in the Attendee List tool, RSVP Collectors compile RSVP responses, meal counts and answers to custom questions you can create. By default, we provide a primary RSVP Collector for every Event, but you can create additional Collectors if you need to collect RSVPs and other information from your attendees for multiple event segments (say if you needed to collect RSVPs for the main event and separate RSVPs for a post-event function).

To Attach an RSVP Collector to a Floorplan:

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan and click on the "Open" button next to it.
  3. On the Floorplan Dashboard, click on the "Attendees" tab in the left column; select an RSVP Collector in the dropdown menu; and click on the "Attach..." button.

After you have attached an RSVP Collector, you are ready to start adding attendees to seats. You can place attendees at any seat at a table or in a chair row.

NOTE: Before adding attendees to seats, we recommend switching the Current View to the "Attendee View" option so you can see the attendees' names on the seats.

To Add an Attendee to a Seat:

  1. On the Floorplan Dashboard, make sure the "Attendees" tab is selected in the left column.
  2. In the attendee list, find the attendee you want to place; click-and-hold on the attendee's name; and drag that person to the appropriate seat.
  3. The attendee will be placed on the seat.

To Move an Attendee to Another Seat:

  1. On the Floorplan Dashboard, find where the attendee is seated (the table name/number is displayed below the attendee's name in the attendee list).
  2. Click-and-hold on the seat where the attendee is currently placed and drag that person to the new seat.

To Remove an Attendee From a Seat:

  1. On the Floorplan Dashboard, find the attendee in the attendee list and click on the "Remove from Seat" link under their name.
  2. Once you do this, you can place the attendee at another seat.

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