Using Audio/Visual and Lighting Elements - Projector w/ Screen, Monitor w/ Stand, A/V Control Panel, Speakers, Trusses

Video Tip - Go to the 4:30 mark of the video to view information on adding elements to Floorplans and manipulating them.

Many live, in-person events require audio/visual and lighting equipment to enhance the attendee experience, and our event floor plan program lets you add A/V elements like projectors, screens, TV monitors, control panels and loudspeakers as well as lighting elements like uplights and suspended lighting trusses.

To Add a Projector With Screen:

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch or Switch Event tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan to which you want to add elements and click on it.
  3. On the Floorplan Dashboard, select the "Library" tab in the left column and click on the "Audio/Visual" icon AudioVisual-Icon.png.
  4. Click-and-hold on the projector-and-screen icon and drag it to where you want to place it on the Floorplan canvas (you can always move/adjust it later).
  5. A form will appear that lets you edit:
    • Screen width
    • Distance between projector and screen
  6. Click "Save" when you are finished. You will be taken back to the Floorplan Dashboard where you can view and adjust the position of the item by dragging-and-dropping it.

To Add a TV Monitor With Stand:

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch or Switch Event tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan to which you want to add elements and click on it.
  3. On the Floorplan Dashboard, select the "Library" tab in the left column and click on the "Audio/Visual" icon AudioVisual-Icon.png.
  4. Click-and-hold on the TV monitor w/ stand icon and drag it to where you want to place it on the Floorplan canvas (you can always move/adjust it later).
  5. A form will appear that lets you edit:
    • Color
    • Label
    • Width and depth of monitor/stand
  6. Click "Save" when you are finished. You will be taken back to the Floorplan Dashboard where you can view and adjust the position of the item by dragging-and-dropping it.

To Add an A/V Control Area:
NOTE: This element lets you add an area to your event where your A/V and lighting technicians can set up a sound board and/or lighting board and other related equipment for controlling A/V items.

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch or Switch Event tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan to which you want to add elements and click on it.
  3. On the Floorplan Dashboard, select the "Library" tab in the left column and click on the "Audio/Visual" icon AudioVisual-Icon.png.
  4. Click-and-hold on the A/V control area icon and drag it to where you want to place it on the Floorplan canvas (you can always move/adjust it later).
  5. A form will appear that lets you edit:
    • Color
    • Label
    • Width and depth of area
  6. Click "Save" when you are finished. You will be taken back to the Floorplan Dashboard where you can view and adjust the position of the item by dragging-and-dropping it.

To Add Lighting Truss:

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch or Switch Event tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan to which you want to add elements and click on it.
  3. On the Floorplan Dashboard, select the "Library" tab in the left column and click on the "Audio/Visual" icon AudioVisual-Icon.png.
  4. Click-and-hold on the light truss icon and drag it to where you want to place it on the Floorplan canvas (you can always move/adjust it later).
  5. A form will appear that lets you edit:
    • Color
    • Length
  6. Click "Save" when you are finished. You will be taken back to the Floorplan Dashboard where you can view and adjust the position of the item by dragging-and-dropping it.

To Add a Loudspeaker or Uplight:

  1. Click on the "Floorplans" tool button on the Event Dashboard - OR - use the Quick Launch or Switch Event tool to select the appropriate Event and the "Floorplans" tool.
  2. Find the appropriate Floorplan to which you want to add elements and click on it.
  3. On the Floorplan Dashboard, select the "Library" tab in the left column and click on the "Audio/Visual" icon AudioVisual-Icon.png.
  4. Click-and-hold on the appropriate icon for the speaker or uplight and drag it to where you want to place it on the Floorplan canvas (you can always move/adjust it later).
  5. A form will appear that lets you edit:
    • Color
    • Label
  6. Click "Save" when you are finished. You will be taken back to the Floorplan Dashboard where you can view and adjust the position of the item by dragging-and-dropping it.

To Edit/Duplicate/Delete an Element:

  1. Click on the appropriate element on the canvas.
  2. A dynamic menu of editing options will appear in the top-left of the canvas. To make an edit, click on the appropriate item. From left to right, the options include:
    Furniture-Elements-Edit-Single.png
    • Favorite - Adds the selected item to your Favorites library.
    • Edit - Opens the editing modal window.
    • Rotate - Lets you rotate the item up to 360 degrees.
    • Duplicate - Copies the item.
    • Color - Changes the color of the item.
    • Delete - Deletes the item.
    • Bring to Front - Places the item on top of overlapping elements.
    • Send to Back - Places the item behind overlapping elements.
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