Managing RSVP Settings for the Event Website

You can collect RSVP responses from people added to the Attendee List (including meal choices and answers to custom questions) via the RSVP panel on the Event Website. However, the Attendee List is where you manage what information is presented in the RSVP panel on the Website.

In the Attendee List, you can activate/deactivate each RSVP Pool for the Event Website; create introductory text that will be displayed above the RSVP questions; and provide a confirmation message as well as files that can be downloaded by attendees who have RSVP'd as "Attending".

To Activate/Deactivate the RSVP Pool on the Event Website:
NOTE: Activating an RSVP Pool for an Event Website lets your attendees provide RSVP responses (including meals choices and custom questions associated with the Pool). Deactivating it removes the ability for attendees to provide responses.

  1. Click on the "Attendee List" tool button on the Event Dashboard - OR - use the Quick Launch tool to select the appropriate Event and the "Attendee List" tool.
  2. Under the RSVP Pool for which you want to manage Event Website options, click on the "Manage RSVP Settings for Event Website" link.
  3. Find the "RSVP Pool Activation" box and click on the appropriate option to activate/deactivate it.

To Add an RSVP Pool Description:
NOTE: This description will appear in the RSVP area of the Event Website and will serve as an introduction to the items/questions for the RSVP Pool (for example, "Please provide your responses below for our gala event, including your choice of entree.").

  1. Click on the "Attendee List" tool button on the Event Dashboard - OR - use the Quick Launch tool to select the appropriate Event and the "Attendee List" tool.
  2. Under the RSVP Pool for which you want to manage Event Website options, click on the "Manage RSVP Settings for Event Website" link.
  3. Find the "RSVP Pool Description" box; click on the pencil icon in the top right corner of the box; and add your description.

To Add an RSVP Confirmation Message:
NOTE: This message will be displayed immediately on-screen after an attendee RSVPs via the Event Website (for example, "Thank you for RSVPing to our gala event. We look forward to your attendance, and please let us know if you have any questions.").

  1. Click on the "Attendee List" tool button on the Event Dashboard - OR - use the Quick Launch tool to select the appropriate Event and the "Attendee List" tool.
  2. Under the RSVP Pool for which you want to manage Event Website options, click on the "Manage RSVP Settings for Event Website" link.
  3. Find the "RSVP Confirmation Message" box; click on the pencil icon in the top right corner of the box; and add your message.

To Add RSVP File Downloads:
NOTE: Here you can upload files (documents for directions, schedules, etc.) to share with attendees who have RSVP'd. Once you upload your files here, a link to each file will be placed below the RSVP Confirmation Message (see above), and attendees can click on these links to download the files from the Event Website. We recommend not uploading files that contain sensitive or confidential information.

  1. Click on the "Attendee List" tool button on the Event Dashboard - OR - use the Quick Launch tool to select the appropriate Event and the "Attendee List" tool.
  2. Under the RSVP Pool for which you want to manage Event Website options, click on the "Manage RSVP Settings for Event Website" link.
  3. Find the "RSVP File Downloads" box and click on the "+" symbol in the top right corner of the box.
  4. Click the "Select Files" button to upload files from your computer and follow the instructions.
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