Assigning Venues to Itinerary Items and Viewing/Downloading Venue Itineraries

Video Tip - Go to the 1:04 mark of the video to view information on how to assign a Venue Space/Room to an Itinerary item (while you are adding the item).

You can assign Venue Rooms/Spaces to Itinerary Items so you can easily view the items for each Space/Room and download an Itinerary PDF for each Venue Space/Room. This is very useful if you want to obtain a timeline for each of your Venue Spaces/Rooms regarding what activities will occur in those Spaces/Rooms during the Event.

When you are creating a new Itinerary item (by clicking on the "Add Item" button on the Itinerary dashboard), there is a field in the form where you can add a Venue Space/Room to the item. You can assign a Venue Space/Room to existing items by following the instructions below.

To Assign a Venue Space/Room to a Single Itinerary Item:

  1. On the Itinerary dashboard, find the line item and click on its name.
  2. Find the "Venue" label; click on the "Update" button; click on the dropdown to select another Space/Room; and click "Save".
    • NOTE: You can add a new Venue Room/Space that has not been added to the account or assigned to the Event by clicking on the "Create New Venue" button.

To Add a Venue Space/Room to Multiple Itinerary Items:

  1. On the Itinerary dashboard, for each item to which you want to assign a Space/Room, click on the checkbox to the left of the item.
  2. Once you have selected all appropriate items, in the "Available Actions" menu that has has appeared, select the "Update Venues" option.
  3. Click on the dropdown to select another Space/Room and click "Save" when you are finished.
    • NOTE: This will replace the current Space/Room you have assigned to the selected items.
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