Adding/Managing Food & Beverage Items

The first step in building Food-&-Beverage Packages for your events is to create the food and drink items you will be including in those packages. In this step, you can add/edit categories for Food-&-Beverages, create new items, add photos and descriptions, and edit existing items.

You can add Food-&-Beverage (F&B) Items in two places:

  • In the Settings / Food-&-Beverage Items area. NOTE: This is the primary place in your account where you can view and manage all the F&B Items for your account (including adding thumbnail images to those items) plus manage all the categories for those items.
  • In the Food-&-Beverage tool inside an event while you are adding items to a package.

To Add/Manage Food-&-Beverage Item Categories (in Settings):

  1. Click on your name in the top left corner and select the "Settings" option.
  2. Under the "Global Setup" heading, click on the "Food-&-Beverage Items" link.
  3. Click "Add" to the right of either the "Food Categories" or "Beverage Categories" heading.
  4. Add the name of the new category and click "Save".
  5. Once the category has been added, you can:
    • Use the drop-down arrow button to the right of the category name to edit the category name or delete it completely.
    • Use the up/down arrow to the left of each item to adjust the order that the items appear in the dropdown lists when you are building Food-&-Beverage Packages.

To Add Food-&-Beverage Items in Settings:

  1. Go to "Settings" and click on the "Food-&-Beverage Items" link.
  2. Click the "Add Item" button at the top of the screen and choose whether you will be adding a food or beverage item from the drop-down menu.
  3. Enter the item name, choose a category and add a description and click "Save". Note that this description will display in all Food-&-Beverage Packages, event menus and in BEOs.
  4. Once the item has been added you can click on the "Actions" button to the right of the item to:
    • Add/manage a thumbnail image for the item - When you select this option in the menu, you are prompted to select and upload an image file from your device, crop the image and save it.
    • Edit the item details or delete the item. 

To Add Food-&-Beverage Items in the Event Food-&-Beverage Tool:
NOTE: When you are adding items inside a package in the Food-&-Beverage tool in an Event, you can add a new item on-the-fly. However, once this item is added, you must go to the Settings / Food-&-Beverage Items area to modify it or add a thumbnail image.

  1. In the Food-&-Beverage tool in an Event, click on the name of the package to which you want to add a new item.
  2. Click on the "Add Items" button and, in the modal window that appears, click on the "Create New Food/Beverage Item" button.
  3. Add the item name, category and description and click the "Save New Item" button.
  4. When you are finished adding items to the package, click "Save".


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